NEXT MEETING - June 6, 2008
4:30

General meetings are held the first Friday of every month.
Call the library to confirm. 983-6736.

MINUTES

2008
April 4, 2008
January 4, 2008

2007
December, 2007
November, 2007
October, 2007
September, 2007
August, 2007
July, 2007
June, 2007
May, 2007
March, 2007
February, 2007
January, 2007

2006
December 1, 2006
November 3, 2006
October 6, 2006
September 8, 2006
August 4, 2006
July 7, 2006

Meeting was held at the Covelo Library at 4:30 p.m.

Attendees:
Ed Tepas
Will Davis
Michael Mills
Betsy Brown
Larry Fugman
John Marshall
Joe Gauder
David Powell
Diann Simmons
Georgina Wright-Pete
Dee Bebee
Colene Trinerud
Carol Borden
Marc Komer
Debbie Oliver
Bobbie Drewry

1. Ed TePas called the meeting to order and presented the agenda.

2. Marc Komer was reintroduced. He is our representative to the County Library Advisory Board.

3. The minutes of the March 7, 2008 were approved.

4. County Librarian's report:

Supervisor Pinches assures us that Georgina's position is secure, despite the expected cutbacks.

The Library Advisory Board will meet in Round Valley on third Thursday in May at 1 p.m.

5. Marc Komer, County Library Advisory Board Rep:

Marc Komer had questions about the Board of Trustees and the emails from John and Cindy. Ed discussed that Warren went on his own with the Board of Trustees before we had fully discussed the idea. Betsy discussed some of the contact we have had with Roland Hoehne.

Marc also noted that he was not on the list of people to be thanked for work on the raffle.

Will asked about our use of volunteer labor. We are still looking into the ways that volunteer labor can be accommodated.

6. Georgina's report:
Georgina shared an article from the Round Valley News, dated July 2, 1992, when there was similar talk of budget cuts as there are today.

It was a slow month, with 649 pieces of material checked out. There was lots of computer use. She asked that people report their volunteer hours so they can be accounted for.

7. Treasurer's report:
Will summarized our financial accounts.
Cash in Hand (in all accounts): $137,810.94
YTD (year to date) income 6,221.48
YTD Expenses 4,259.27
Bills paid last 30 days 832.20

Bills paid:
Janitorial $225.00
Rent 300.00
Supplies 85.39
PG&E 221.81

We have 21 paid memberships for this year.

It was recommended that a form be devised to keep track of the income and expenses for our fundraising events.

8. Dues payment time and discussion of email lists.
Dues are due in February. Anyone who wants to vote in the next election - in May - has to pay the dues. We passed around forms and will keep a list of who are our members.
There was discussion about the use of the email lists. People were concerned with some of the back and forth discussions being held in the Friends of the Libraries list. We reiterated that policy decisions will not be made by email or by email votes.
A motion passed by voice vote that stated: The forum for ideas is to come and get on the agenda or send in a letter. The email list is for announcements only. The meeting notes will be sent to all paid members. The meeting notes will be posted on the website, filed at the library, and are available to everyone.
All emails we will send bcc.
The subcommittees should be aware of this policy but may do business as they need.

9. Committee reports:

Chinese Lantern Dinner
A final report on the money from the dinner was read.

Other
There will be a Poker Tournament at the Library Commons April 20th.

May 24th - the 808 Band will play at the Commons at 8 p.m.

Movie Nites - May 16th and 30th. Don and Joan will curate these.

April 25th - Libraryplooza at the Land Trust. This event is by John Grurey and does not need any participation by the Friends.

Fundraising Letter
There will be a stuffing party on Monday to send out the new letter.

Site Dedication Ceremony
This will be held on Saturday, April 12 at 10:30 am. There will be a blessing ceremony, dancers and drummers. We will have Indian Tacos for sale.
Rob Wyre has a stove we can use.
Michael, Larry, Carol and Diann offered to help.

Grant Writing Committee Report - Diann

Diann discussed the possibility of our applying for the ICDBG (Indian Community Development Block Grant) with the support of the Tribe. Debbie commented that the Tribe won't be eligible for award. She suggested that we look into going after Diabetes money.
Diann put out inquiry letters to 8 foundation funds for capital investment. The Community Foundation Grant has been reviewed and we will probably get $5,000.
Diann presented Mission and Vision Statement drafts. John, Diann and Will will work on these and bring back their suggestions to the group.

Site Committee Report -Betsy
Betsy reported on the last meeting, minutes are attached. Roland Hoehne came to the last meeting and offered to put the plans on his 3D rendering program. He also had good information to share, especially about energy efficient methods used in Europe.
We are working on developing criteria for the mechanical equipment and for solar applications. Once this is done, we can look for roof contractors to repair the roof.
Michael, Betsy and Joe are making a list of what items we should keep and what we should sell. Carol offered to help with this.
Next site committee meeting is April 8th at 4 p.m.

Secretary's Report
Betsy presented a report on the progress of the MOU with the County. John and Will offered to help look it over.
There was some discussion to clarify the role of the Executive Board. It was noted that the Executive Board has been in the traditional role of the Board of Directors. The Executive Board feels that it is still the best and most appropriate structure. We have been doing things this way for a long time. It may not be perfectly clear in the bylaws. We will read the bylaws at the next meeting and decide if they need to be changed.
Debbie made a motion to only have the Executive Board as the Board of Directors and to keep it as an elected body. Motion was passed by voice vote.
Carole suggested that we discuss the organizational structure - Executive Board, Advisory Board, Sub committees -at the next meeting before elections.
Betsy did not send out the Press Release.
Betsy and Ed did not reconstruct the meeting notes for February 2008.
Betsy will make sure that an announcement for the Elections is sent out.
Betsy was asked to look into the status of the property tax exemption.

Executive Committee Report -Most of this was discussed previously and this report was not made.
Joni is still looking into insurance bids for the new building.

Website Report
John Marshall reported that the website can also serve as an archive. The site is not always timely. We can make the web site a better tool if we add digital images. Please send good pictures to post. He can post PDF also. The only posts will be from committee members.
Any community stuff can go up on the Chamber of Commerce site.
Let John know about any errors on the website.

10. Election Nominations
Elections for officers of the Friends of the Library will take place at the May meeting. Only paid members are eligible to vote.
All the standing officers are willing to be in office again except for Bobbie Drewry. Bobbie has been the treasurer for 6 or 7 years and we owe her a debt of gratitude. Carol Borden was willing to be treasurer. Joni Wilburn is willing to stay on as Executive Board Member. No other persons stepped forward or were nominated.

8. Other Business

Cleanup
Dee noted that May 10th will be a free Hazardous Waste Materials day at the dump.
The Tribe is doing an annual junk cars across from the LP Mill. No tires or hazardous wastes. Appliances are $10 for non-tribal members. Batteries are free.
Please keep the front of the Library commons clean.
A motion was made and passed by voice vote that the Friends take Howard and Main Streets to keep clean per County regulations with a sign posted.

Farmers Market
We need to check to see that Melissa's insurance certificate is up to date.
We need to check to see if our insurance will cover the Farmers Market.
A motion passed by voice vote to ask Melissa Brown to continue to run the Farmers Market for this season.

Next meeting: April 4, 2008 4:30 at the library.

MOU report 4-4-08
Submitted by Betsy Brown

Melanie Lightbody, County Librarian and I have had some discussions regarding the draft MOU, including emails and a phone conversation 3-10-08

Some concerns are:

Control of the collection - who decides what to keep or eliminate.

Control and responsibility for "community room" and outdoor functions.
Insurance requirements
Use requirements

We would like to allow the County control over the collection but would like to retain some control over donated books, etc. in case the County decides to abandon the library in Round Valley.

We need to discuss how much control (and that also means paying for the utilities and insurance, etc.) we want for the "community aspects" of the Commons.

All uses outside of the norm would have to be ok'd by the Library and/or the County. For instance, the library can't charge for use of the facilities. However, the Ft. Bragg Veterans rent out their hall and it is a County facility. Also the facilities are for the use of non profit organizations.

A big concern is that the County does not allow any alcoholic drinks in their facilities. They are unlikely to give approval otherwise. This and other issues are often based on the insurance and the carriers decisions.

Diann is looking into various insurance scenarios for this building.

There is an email version of the Library Policy Manual for anyone who is interested.

We need to decide and think about how much we want to be involved in the daily work of the building.

I am asking that 2 or 3 other people who are interested in this work with me and Melanie to continue with this draft.

Site/Budget Committee Report for 3-18-08

Betsy Brown, Joe Gauder, Lew Chichester, Larry Fugman, Michael Mills, Roland Hoehne

The building was in good shape for the last event and should be good for other events.

The water is potable, the report is in the files at the library.

We want to look into making the kitchen usable. Larry and Betsy will make a beginning list of tasks.

Roland offered to put the plans on his computer program that is similar to CAD. This will allow us to see in 3D and should be less expensive to make changes to the plans as we go along. We will gather the information for his use.

Roland also offered to help with the kitchen plans and has a contact for used equipment. We can use these resources when we are ready to move on the kitchen.

We continued to discuss the means and materials for the construction. Roland suggested that we use a wood fired boiler - he will give Lew the brochure. There was some discussion about various types of ceilings.

The next step is to develop criteria for the mechanical (heating and cooling and air handling) equipment. There will be a meeting regarding this and solar applications on Thursday, March 27th at 4 pm. The criteria will be brought back to the group for more refinement.

Once we have developed the criteria, we will send the plans out for a design bid to several contractors. Then we will have the costs and the design and know the locations of the roof penetrations.

We will also work on the size and scope and possibilities of light wells and check with the engineer and the County about these.

When we have this information, we can contact some roofers to price the scope and materials and cost to repair the roof.

We will also look into the costs and possibilities of various ceilings and lighting.

We will continue to refine this list of preconstruction tasks and costs. The work to be done will depend in great part on the funds available.

Michael, Joe and Betsy will work on the inventory to list what we want to keep and what we want to sell.

The next site and budget committee meeting will be on April 8th at 4 pm.

Friends of the Library meeting, Friday, January 4, 2008

Meeting was held at the Covelo Library at 4:00 p.m.

Attendees:
Ed Tepas
Will Davis
Barbara Wyre
Warren Johnson
Michael Mills
Jay Leahy
Colleen Carter
Betsy Brown
Bobbie Drewry
Larry Fugman
John Marshall
Gus Evans
Joe Gauder
David Powell
Rachel Borum
Bill
Jessi Alvarado
Kalli Pillar
Diann Simmons

1. Ed TePas called the meeting to order and presented the agenda.

2. Kalli Pillar and Jessi Alvarado were new to our meetings.

3. The minutes of the December 7nd meeting were approved.

4. Ed read the County Librarian's report.
0. County Librarian Melanie Lightbody's report County Librarian's
report: a) Congrats on the $10,000 Tobacco Grant.
      b)  The county (and the library) expects a lot of budget cuts.
            c)  Our assistant county librarian is very ill so I am
acting as Ukiah Branch Head. 
            d)  Coming on January 7th, Mendo County is offering
downloadable audio books.  These are books on mp3 for mp3 players
with the exception of Apple Ipods.  We'll send out email with further
information as it becomes available.

5. Georgina's report:
Georgina wasn't present but Rachel reported that things are pretty
normal for this time of the year.

6. Treasurer's report:
Bobbie reported on the balances in our accounts.
Will prepared a budget report showing that we need to raise over
$130,000 by the end of the year.

7. Committee reports:

Fundraising: Next Meeting Jan 8th at Michael Mills

Poker Tournament
There will be a Texas Hold'em Tournament Jan. 20, 1 pm, at the
Buffalo Room. This is a fundraiser for the Library Commons - $20 of
the $40 entry fee will go to the Library. Shannon and Justin Britton
are organizing this event!
Please let folks know about the event. If you can help with
refreshments, let Larry know.

Raffle
The next raffle drawing will be held on March 1st. Tickets are
available from Georgina. A poster is made and will be up around town.

Chinese New Year's Dinner and Party at RVI March 1
There is a lot of work to do. We can use a temporary liquor license.

Other
The committee wants to recognize those who have made donations to the
project. An ad in the Willits News was suggested. Some people
thought that the newspaper ad would be too expensive.
The committee plans to send out another fund raising letter as a mass
mailing to the zip code.
We discussed recognizing large donations with plaques and naming
opportunities. There are plans to have folks buy bricks for a path.

Diann suggested that a monthly donation should be put forward in the
fund raising letters.
Ed Tepas suggested that people make phone calls to ask for
donations. Also that we should look into automatic deposits for
donations.
Larry told us that more people need to be involved in the event
planning. We need a lead person to be a planner to do one event.
The fundraising committee has only a few members but they can help
out at events.
There was a long discussion about larger donations, putting up a
memory wall and bricks for a walkway.
Michael suggested putting a list of donors in the windows of the RV
Inn or the windows of the Library.

And we have a new sign up on the RVInn ­ future home of the Library/
Commons!

Grant Writing Committee Report ­ Diann

We need activities to draw in income. Dennis Ivy from the School
District and Steve Viramontes from the health clinic and Diann have
had some exciting discussions about how they might be able to use the
new building and about what is going on in the valley. Collaborative
uses with these groups would help to raise funds.
Funders look at MOU's with other groups. We can work with these two
groups, and others to develop an umbrella organization to address the
needs of the Valley in general.
Diann is requesting our participation in an umbrella organization
for mutual support and cooperation. There was some discussion
regarding how these other uses would be scheduled and whether there
would be income from them.
A motion was passed to participate in this collaboration and for
Diann to be our representative.

Site Committee Report ­Betsy

We still need heat and to cut back the ivy. We need to deal with
the inventory in the building. We need to set a date for cleanup
before the Chinese New Year's dinner. We are looking into using
volunteer labor. Joe suggested that a sign up sheet be available for
volunteers at our events.
Ed reported that there is lots of stuff from Low Gap from Couty
surplus furniture that the library can have. They are open from 8 to
3:30. Lois Karel has offered her barn to store the furniture. Call
Ed for more info.

Executive Committee Report ­ The Executive Board met 1-4-08

The Board discussed the need for "one voice" in fundraising. We ask
that folks talk to the Grant Writing Committee and/or the fundraising
committee before approaching foundations and potential high dollar
donors.
Betsy is working on a press release and hopes to have it out before
the end of the month.
We will look into a newspaper ad to thank our supporters and to
promote our fundraising. Ed will ask Mike Adair about the cost for us.
Fred Steele, CPA, will send a letter of engagement.
Will presented a budget breakdown showing that we need to raise over
$130,000 this year. He reminded us that this is a big commitment ­
over $11,000 per month.
A motion was passed to recognize our generous donors by naming
various parts of our Library Commons:
$25,000 get a plaque on the wall
$150,000 gets an area or room
childrens corner
native American collection
media room
$200,000 gets the reading room
$50,000 gets a chair in the reading room
$75,000 gets a bench outside
$250,000 gets the outside patio
$350,000 gets the community room
We will look into having a brick path that will last into the future
for young people.
We discussed the various uses that we want in the Library Commons
and how much space each should take. We discussed expanding the book
collection by 75%. It was decided to form a subcommittee to work
with Jay on the design to consist of Diann, Betsy, Rachel, Will and
Joe Gauder.
Ed told everyone that all interested members can come to any
committee meeting. They are all open.

Website Report ­ John

John presented a Three Stage Plan.
Stage 1 = Stop Gap Layout to get the site up and running before the
next meeting. Bring the current page up to date and update the info.
Stage 2 ­ Short Tern format to be up and running before mid summer.
Design a simple page that allows for easy add-ons as committees expand.
Stage 3 ­ Revised and Rejuvenated to be available by early winter.
This would be a whole new web page to address our needs.
All the postings will be cleared through Georgina or Ed. The design
and information and files will stay with the Friends of the Library
as a community project.
They need each committee to submit a brief description.
Please send your information to John Marshall at John@JohnMarshall.to.

8. Design Review

There was a good discussion with Jay regarding the layout and design
of the new facility. Jay explained that if we wanted to keep all our
elements there would have to be some compromises.
Many people expressed a desire to expand the collection from 50% to
75% instead of 100%.
There was a fuller discussion about the various uses ­ the
commercial kitchen, the "media" room, the commercial rental space
(coffee shop), the size of the Community Room.
Many people wanted to keep a separate section for a Native American
and local history section.
The information was to be used by the design committee to come up
with direction for jay to use in his design.

Next meeting: February 1st, 2008 4:30 at the library.

Friends of the Library meeting, Friday, December, 2007

Meeting was held at the Covelo Library at 4:30 p.m.

Attendees:
Ed Tepas
Barbara Wyre
Will Davis
Warren Johnson
Madeline Daughton
Georgina Wright
Michael Mills
Jay Leahy
Colleen Carter
Betsy Brown
Bobbie Drewry
Larry Fugman
John Marshall

1. Ed TePas called the meeting to order and presented the agenda.

2. There were no introductions.

3. The minutes of November 2nd meeting were approved.

4. Ed read the County Librarian's report.
County Librarian Melanie Lightbody's report County Librarian's report: Tom Mitchell from Calaveras Cty. new CEO. Ukiah Branch has contracted 2) Ukiah branch has contracted with Page + Moris for a needs assessment for a new main branch building in Ukiah. We consider this an essential first step to building a new building and I'd encourage any kind of needs assessment and planning for Round Valley. This would be important for big donations. I think the Friends would like me to do such a thing but my biggest issue is that I don't have the expertise. I'd be willing to discuss this though, with the Friends after the first of the year. 3) The assistant County Librarian, Dori Anderson will be absent for some time due to illness. This means that budget for extra help county-wide will be very tight and we can't use Rachel as much as we'd like to or she is needed. 4) Budgets next year will be extremely tight and I really need everybody willing to, do call or write the Governor ASAP asking to retain the state funds at their current level. I am also looking at cuts next year to the library budget.

4. Georgina's report:
She has been finishing projects up for the end of the year. She will be staying at this job through 2008.
Ft. Bragg library called. They have some extra shelves. Ed will pick up the shelves.
Rachel will only work 1 day per week and replace Georgina when she is sick or on vacation.
Things are moving pretty good. She thanks those who helped to move the quilt.
The library will have story hour with Roberta Hurt.. See the flyer that is posted.
The stats were down compared to the month before, we were only open 19 days. We had 43 volunteer hours and more laptop use.

5. Treasurer's report:
Bobbie reported on the balances in our accounts and on the bills that have been paid.

6. Computer:
The library has a new computer that needs a table. Warren Johnson looked into various possibilities. He will look into having one hand made and some more possibilities.

7. Designers Report:
Jay Leahy brought in a new and improved design. It is the result of our meeting with the State Library Consultant. The new design allows us to double our collectioin. The entryway will be on Main St. across from the Charter School. The library portion of the remodel is 4824 sq. ft. Everyone liked the new design and the site committee will look at it and make the recommendation to approve at the next general meeting.

8. Committee reports:

Fundraising:

Fundraising - Please see the full report at the bottom. There are many things coming up.
Chinese New Year's Dinner
Texas Holdem Tournament
Raffle

Quilt Raffle - we have raised over $700 so far.

Xmas Bazaar - Things went well. Larry stayed all day. We made $600 in sales.

Items for sale - Michael Mills reported that we will store some items at the RVI. There is a plan to move some of the books from the back room at the library over to the RVI and use the newly vacant space for mugs, t-shirts, cook books, etc. Rachel will call Michael to set up a work day. Barb, Warren, and Madeline volunteered to help.

Donations report - Larry reported that we have received over $85,000.

$10,000 Tobacco Grant Report - This grant is due to be approved by the Board of Supervisors on Dec. 11th. Ed is going to speak at the meeting. Please contact John Pinches. Bd. Of Sup. Meeting for Dec 11. Sign up before/during the meeting to speak for the grant. Contact John Pinches for his support (984-6700 or pinchesj@co.mendocino.ca.gov).

Grant Writing Report - Betsy reported for Diann.

Grant Writing Committee Report

Tobacco Settlement Grant info: There will be a discussion (Item #7) of the
applications (including ours) being recommended by the Tobacco Settlement
Committee, at the Dec. 11 Board of Supervisors meeting and possible
approval. People can show up and get up to speak in support of it (they
have to sign up when they go in...even if they come in during the meeting
they can sign up). Also, I suggest people call or email John Pinches to let
him know we need his support to get the final approval for this $10,000
grant. Contact: pinchesj@co.mendocino.ca.gov phone at his home office:
984.6700.

I recruited 2 new committee members over the weekend, and a 3rd person with
a lot of experience, is hoping to start working on applications with us, as
a family health issue takes less of her time. Warren has agreed to complete
the "Potential Foundations" list from the California Foundation Book that I
have been working from for weeks. December will be focused writing and
packaging of our information-with one significant application completed.
Starting in January, we will start rolling through the list. Help in
copying and packaging applications will be needed over a period of months
after the first of the year.

Half percent solution: - Ed reported that his daughter was promoting the idea that each business should donate 1% of their income or profit to the library for one or two years as a way to fund the library. Ed thought that _% was more reasonable.

Site Committee Report - Betsy reported that the Round Valley Inn was nearly ready to be used for events. We will need to find a way to provide heat.

Executive Committee Report - The Executive Board met 11-30-07

We looked at the financial statements provided by Colene Trinerud. We are learning to read them and appreciate the effort to provide them. We agreed to hire F. Steele as our CPA.

We looked at the budget and we think that we can raise at least $90K next year.

We need to get develop a Memorandum of Understanding with the County. This will facilitate the County covering our insurance needs.

We need to set up formal committees with people to chair them who will report to the Executive Board. Fundraising committee, Grant writing committee, Publicity committee.

After the report the membership also concurred that our proposed budget should be adopted.

We now have the following committees and chairs:

FUNDRAISING - Larry Fugman
GRANT WRITING - Diann Simmons
SITE/BUDGET - Betsy Brown
WEBSITE - John Marshall
PUBLICITY - Betsy Brown

If you are interested in serving or have any ideas, please contact these good folks.

Next meeting: December 7, 2007 4:30 at the library.

Notes from Meeting - Fundraising Committee
December 4, 2007
Attending: Larry, Michael, Joni

1. Opening Discussion

The committee discussed the list of ideas generated at the October 23 meeting and agreed to organize and set dates for the events listed below.

2. First Musical Event - Chinese New Year Party

The committee decided to arrange a Chinese New Year Party for February 9 at the Round Valley Inn. (Later in the day after the meeting Larry and Barbara Wyre realized that they will not be in town from February 4-8 and that it might be better to hold this event on February 16.) We would try to sell 100 tickets at $20-$25 each. The participants would be seated at tables in a "night club" atmosphere. Chinese dinner would be served and music would accompany the dinner. Later, another band would provide music for listening and possibly dancing. Beer and wine would be sold. The raffle would be held at this event.

*Larry will contact local wineries for contributions of wine to sell.

*Michael will contact local musicians and design poster.

*Joni will contact Grover Ellis about temporary liquor license.

*Volunteers would be needed from Friends of Library to organize food, decorations, tickets, etc.

3. Raffle

The committee agreed to help to promote raffle vigorously from now until the Chinese New Year Party.

*Joni will contact June Marie about selling tickets and displaying bicycle at her store and the poster illustrating other prizes.

*Larry will contact bank about displaying poster of prizes and selling tickets.

*Joni will bring packets of 20 tickets each to December Friends meeting so that members could sell tickets in the months of December and January.

*Larry will provide prize list to each member who agrees to sell tickets.

*Larry will take pictures of prizes and give pictures to Michael.

*Michael will make two posters to display at June Marie's and bank.

*We will try to have displays at June Marie's and bank by December 17.

4. Texas Holdem Tournament

The committee chose January 19 as a date for the Texas Holdem poker tournament to benefit RVPL at the Buffalo Room. Entry fee would be $40 with $20 going to RVPL and $20 to the pot. All buy backs and add-ons would go the pot. RVPL will need to provide some volunteers for set up, clean up, and selling refreshments. Justin and Shannon Britton would organize dealers, cards, tables, chairs, etc.

*Larry will contact Justin and Shannon Britton about the date.

*Joni will contact Dolores Dunlap about players.

*Michael will make poster. (How many posters will that guy create before this is all over?)

*Volunteers would be needed to make pies to sell for refreshments at tournament.

5. Other Possible Events

The committee noted that Ted Simon has offered to do a slide show of his travels to benefit the library and David Weitzman has offered to make a presentation on production of his books as a benefit.

Friends of the Library meeting, Friday, November 2, 2007

Meeting was held at the Covelo Library at 4:30 p.m.

Attendees:
Ed Tepas
Diann Simmons
Barbara Wyre
Will Davis
Warren Johnson
Madeline Daughton
David Powell
Colene Trinterud
Carol Borden
Georgina Wright
David Weitzman
Michael Mills
Jay Leahy
Sandra Bendayan
Maire Bernhardt

1. Ed TePas called the meeting to order and presented the agenda.
He reported that he had a great time on his trip but his luggage was delayed in Heathrow and was Fed Exed to Willits.

2. Introductions were made.

3. The minutes of October 5 were approved.

4. Georgina's report:
She is back from five weeks off. She was very satisfied with Rachael's work while she was gone.
The October stats were as usual:
Attendance: 791
Materials loaned: 764
Days open: 22
Volunteer hours: 33

The Dorcas Society has donated a quilt to raffle for the benefit of the library, the raffle to be held December 14, tickets $2. This is to be a separate raffle from the other one the library has been working on.

5. Treasurer's report part 1:

Colene gave balances and donation totals.
Everything is in Quickbooks but she needs to clarify dollar sources.
A projected budget for the fall was approved so bills can be paid.

6. County Librarian's Report
There was no report from the County Librarian.

7. Committee reports:

b) Site committee:
Jay showed the plans as he has so far and took input from the
meeting. He has been doing a lot of research, including visiting
other libraries in the area and talking to librarians.
Some of the issues discussed:
linear feet of stacks
lines of sight
width of aisles
raising all or part of the roof
structural integrity
general floor plan
advisability of keeping fireplace
value of kitchen
possibility of selling salvage
The plans were received with general enthusiasm.
The state consultant will be here 11/8 to meet with Jay and interested parties.
Several local builders have agreed to volunteer time to fix up the building for immediate use.
A motion was introduced by Michael and passed to buy a banner 3'x9'
for $190 to hang above the corner door.
a) Fundraising committee:
A motion was passed to get a space at the Christmas Bazaar for $25.
Barbara will do that.

Larry was not able to attend so Michael reported on the non-grant-
raising fundraising committee meeting of 10/22.
Ideas discussed were:
A big musical event, possibly at the Fetzer barn.
Several smaller events, some hopefully at the Inn. The space must be
upgraded for this. Some ideas for these events are
movie plus night,
supper club night,
Covelo Idol night
artist's and woodworker's studio tour
flea market
Ted Simon slide show
David Weitzman offered to do a presentation on the process of
publishing a book

The raffle could be held at the first musical event. The items will be on display at June Maries.

Justin and Shannon Britton offered to donate the proceeds of one of their Texas Holdem tournaments.

Another mailer should go out in January with a progress update and appeal.

Grants:
Diann reported some potential grants. She needs help finding the most appropriate ones to pursue. Madeline volunteered to help with that.

Joanie will do a rental contract with Melissa.

5. Treasurer's report part 2:
A projected budget was reviewed. A motion was passed to set aside
$2,400 for insurance payment, PG&E, sewer and immediate maintenance
materials. $2,500 will also be set aside for insurance deductible.
Will reported that we are not exempt from paying sales tax.
Diann has been looking into finding a CPA, as per the decision at the
October meeting. Frederick Steele will give a 50% discount and
estimates it would cost about $500/year for his oversight. Other
possible CPAs are being looked into. There will be a recommendation
at the next meeting.
Bobby Drewey is resigning as treasurer in January. Colene and Will
are willing to take that on as a co-position.

Next meeting: December 7, 2007 4:30 at the library.

Friends of the Library meeting, Friday, October 5, 2007

Meeting was held at the Covelo library at 4:30 p.m.

Attendees:
Ed Tepas, President
Diann Simmons
Betsy Brown
Bobbie Drewry
Barbara Wyre
Gus Evans
Will Davis
Carol Borden
Rachel Borum
Warren Johnson
Madeline Daughton
Colleen Carter
Ernie Merrifield
David Powell
Colene Trinterud

1, Ed TePas called the meeting to order and presented the agenda.

2, There were no introductions

3. The minutes of September 7, 2007 meeting were approved.

4. Georgina's report:

Georgina wasn't present. Rachel reported that Georgina will be gone for 3 weeks, until the 16th.

5. Treasurer's report

The bank accounts were summarized.

Will and Colene presented a Trial Balance and a Profit and Loss statement. Our bookkeeping is getting in order.

Will and Colene reminded the Executive Board that they want the FRVPL to hire a CPA to oversee the books. They are unwilling to continue to work on the books without this oversight.

Will will look into how we can become exempt from sales tax.

It was agreed that we need a process to account for the donation cans and t-shirt inventory. Barb and Michael are to do this.

6. County Librarian's Report

There was no report from the County Librarian

7. Blackberry Bounty book sales

Colleen will take care of selling the cookbooks at the Willits Library Book Fair, Oct. 18-21.

`Michael Mills will send a flyer to Marc Komer to email out regarding the cookbooks.

8. Site Committee Report

There were some details that needed to be changed in the escrow papers (one regarding keeping the building in "good" repair). These changes were made and the new papers were signed. Escrow is expected to close in the next week.

Betsy reported on the latest site/budget committee meeting. The report is attached.
We are having As Is drawings made so we can decide how to do the renovation.
The exterior design is a community concern and Michael Mills will find some acceptable ideas to present to the community.
Warren Johnson has agreed to do an inventory.

The best price for fire and liability insurance was nearly $7000. The advice from the lawyer was to pay for insurance. We all thought that this was a lot of money. We will ask the County if they are willing to cover the insurance on the building. We should look into paying with installments.

A motion passed directing Betsy to purchase the insurance after further investigating the above.

We have an agreement with Melissa Brown about renting the RV Inn. She is on a month to month basis, she is renting her office and the blue building and will continue to run the farmers market. If the Friends decide to have a coffee shop, she will not be able to continue her coffee business at the Inn.

We need to get a list of the inventory of the RV Inn.

Colleen has pictures of the Pt. Arena Library.

A motion was passed to pay the lawyer, Barry Vogel, $280 for reviewing the escrow documents.

It was suggested that the Mr. Vogel be asked for a recommendation for a CPA.

Will suggested that a budget be made to pay for upcoming and ongoing expenses.

9. Finance Committee:

This committee is split in two parts. Diann won't take leadership on the second part - the non-grantwritting fundraising. This group had a meeting and it needs a process for prioritizing the many great ideas for fundraising. They are going to focus on a music event.

Diann is willing to head up the grant writing part. She has submitted the first grant and is working on the 2nd grant. She is looking into USDA grants.

It was mentioned that Bruce Loberg, the bookmobile driver, believes that we may be eligible for a Department of Transportation grant.

The group decided that Larry Fugman would head up the non-grant writing fundraising. He wasn't present at the meeting. Carol Boren will contact him.

10. Donations report:

Larry wasn't present. Betsy reported that we have raised over $80,000 so far.

11. Website Update

We need someone to collect the data to put up on the website.

The website address is roundvalley.org.

12. Ed TePas will be on vacation. Diann will send out the agenda for the next meeting.

Next meeting will be Friday, November 2nd at 4:30 p.m. at the library.

SEE YOU THERE!!!

Friends of the Library meeting, Friday, September 7, 2007

Meeting was held at the Covelo library at 4:30 p.m.

Attendees:
Ed Tepas, President
Diann Simmons
Betsy Brown
Cindy Swan
Bobbie Drewry
Barbara Wyre
Gus Evans
Michael Mills
Will Davis
Carol Borden
Rachel Borum
Warren Johnson
Joni Wilburn
John Marshall
Larry Fugman
Madeline Daughton

1, Ed TePas called the meeting to order and presented the agenda.

2, Carol Borden and Madeline Daughton were introduce.

3. The minutes of August 3, 2007 meeting were approved.

4. Georgina's report:

Georgina wasn't present. Rachel reported that things have stayed pretty much the same.

5. County Librarian's Report

There was no report from the County Librarian. Ed reported that he keeps her informed of our doings.

6. Treasurer's report

Will and Coleen spent time and updated the books using a version of Quickbooks. They presented a preliminary profit and loss statement. They requested that the FRVPL hire a CPA to oversee the accounting. Colene will spend a day or two a month if we hire a CPA. The executive board is directed to discuss this. Michael Mills suggested Jim Angel as a possibility.

The bank accounts were summarized.

A motion was made to reimburse Michael Mills for money spent on the coffee mugs and to Betsy Brown for money spent on t-shirts and Ed TePas for a check to the Secretary of State.

7. Footrace report:

Warren reported that most of the t-shirts for the footrace have been sold. It was a good turnout, a few more folks came out, thanks to the Hinman Family.

8. Site Committee Report

Betsy presented a motion that had been approved by the Executive Board regarding closing escrow and paying the down payment for the Round Valley Inn. A copy is attached.

We have a letter from the Secretary of State confirming our name as the Friends of the Round Valley Public Library.

We are looking into insurance for the new building.

We are working on a lease with Melissa Brown.

We need to get a list of the inventory of the RV Inn.

After some discussion it was suggested that we have a party with champaigne and hors dourvres to celebrate the signing of the escrow papers. Barb, Madeline and Betsy volunteered to set the date and time and arrange for the party.

9. Finance Committee:

Diann has sent in our first grant application - for California tobacco grant money. She hopes to start cranking them out.

She reported that she will be unable to head up fundraising efforts. She will be putting her time in on writing funding requests for grants. Several people volunteered to help with the fundraising - Larry Fugman, Joni Wilburn, Barb Wyre, Michael Mills, Carole Borden and Madeline Daughton.

Diann reported that the community is expecting us to have a larger event in the fall.

John M. asked for a list of activities so we know what the fundraising would be.

Many ideas were brought forward and were refered to the subcommittee.

We raised approximately $1500 at the Blackberry Festival. We have many books, t shirts and mugs left to be sold, so we will continue to sell items. The Festival was a lot of work and was a good experience. It was a good way to get our story out.

s

10. Donations report:

Larry suggested that people send a brochure and request for donation to their friends and family members who are familiar with Round Valley. He will send out a list of who has already contributed a sample letter for us all to use.

We have raised over $71,000 this year.

11. Website Update

John Marshall has again volunteered to put information up on the website for the FRVPL. He is unwilling to edit or oversee the process. Diann said that we need someone to collect the information for the website.

The website address is roundvalley.org.

12. Next meeting will be Friday, October 5th at 4:30 p.m. at the library.

SEE YOU THERE!!!

Friends of the Library meeting, Friday, August 3, 2007

Meeting was held at the Covelo library at 4:30 p.m.

Attendees:
Ed Tepas, President
Diann Simmons
Betsy Brown
Cindy Swan
Bobbie Drewry
Barbara Wyre
Georgina Wright-Pete
Gus Evans
Michael Mills
Will Davis
Rachel Borum
Nick Frasier
Maire Bernhardt
Daniele Hurt
Patricia Sobren

1, Ed TePas called the meeting to order and presented the agenda.

2, Maire Bernhardt was introduced.

3. The minutes of July 6, 2007 meeting were approved with a minor correction by Bobbie Drewry regarding dollar amounts in our accounts.

4. Georgina's report:

More material has moved out the door. There are 1450 volumes in the collection. 1856 people have Round Valley Public Library library cards. We have some new volunteers. Otherwise things are mostly the same.

5. County Librarian's Report

There was no report from the County Librarian. Ed read some information from the advisory report. There was a short discussion about Ft. Bragg and how they make money from book sales. It was agreed that we should consider something similar.

6. Treasurer's report

The bank accounts were summarized.

A motion was passed regarding paying the bills. A copy is attached.

7. Footrace report: The t-shirts are in for the footrace. Contact Warren - 983-6853 if you can help with the footrace.

8. Site Committee Report

The structural engineer from Rau Associates in Ukiah sent in his report on the Round Valley Inn. He commented that the roof needs major repair and that there are no foundations under the piers. The north and east wall need more support and the south and west walls appear to be sufficient.

9. Blackberry Festival Report

We have booth 27 for the Blackberry Festival. We will sell the cookbook and t-shirts and coffee mugs.

We decided not to have any food for sale.

Please contact Diann if you can help during the Festival.

10. Finance Committee:

Will and Diann reported on the progress with the tax exempt status and the corporation name change. We have the tax exempt status, but we need to get a few papers in order. All the forms need to have the same name - Friends of the Round Valley Public Library.

A motion was passed to buy a vinyl 2x6 banner for $112 plus tax. This banner will be used at booths and other events.

Ed reported that Willits on line will provide free wireless internet service to our new location. Abbey Carpets and Brown's Corner have contacted him looking for our tax deductible letter.

11. Donations report:

A motion was passed to buy 500 more brochures for future mailings.

There will be a work party at the library most Mondays at 2 p.m. to work on mailings and thank you letters for donations.

12. New business:

Dee Dee reported from the Mendocino County Arts Council. She brought some information and brochures for us. The Arts Council wants to share information regarding grant funding. They want to coordinate with us and to be supportive of our efforts.

13. Unfinished business

There was some discussion about updating our website. John Marshall has agreed to put the information on the web, but someone is needed to provide the content for him.

14. Next meeting will be Friday, September 7th at 4:30 p.m. at the library.

SEE YOU THERE!!!

Friends of the Library meeting, Friday, July 6, 2007

Meeting was held at the Covelo library at 4:30 p.m.

Attendees:
Ed Tepas, President
Diann Simmons
Betsy Brown
Colleen Carter
Cindy Swan
Larry Fugman
Bobbie Drewry
Dixie DeBerry
Barbara Wyre
Georgina Wright-Pete
John Marshall
Gus Evans
Michael Mills
Andrea Whipple

1, Ed TePas called the meeting to order and presented the agenda.

2, Gus Evans was introduced. He has been volunteering.

3. The minutes of June 1st meeting were approved with out comment or changes.

4. Georgina's report:

The stats were down for June, fewer people have been coming in. 108 books were added to circulation, the most ever added - THANKS Rachel and Gus.

5. County Librarian's Report

There was no report from the County Librarian

6. Treasurer's report

All current bills are paid. The bank accounts were summarized.

Bobbie Drewry is pleased that the donations keep coming in.

7. A motion was made and passed to change the official name of the tax-exempt corporation from the Round Valley Public Library to the Friends of the Round Valley Public Library.

The original name of the non-profit was the Covelo Library. This was changed to the Round Valley Public Library and the Friends have been operating under this name since that time. We made this change to keep a consistent name for our group. Diann added that we have a 509 non-profit status and we are looking into changing it to a 501-c-3. It is a legal non-profit in either form.

8. Footrace report: Warren Johnson. Re: Sponsors are all on.

Warren Johnson wasn't present. Michael reported that the race signup form is changed, the t-shirts are designed and the artwork is complete.

Ed reported that all the sponsors are in and we are ready to move forward. Also that we will be ordering more t-shirts than last year.

8. Graphics Report. Michael Mills

There is a new pledge form for people who wish to pledge monies in the future or for a monthly or yearly donation obligation.

Barb and Michael worked to get donation cans put out around the town. Please look for them.

The donometer design was shown and the costs discussed. A motion was passed to have Renee paint both the donometer and rework the library sign, at a cost not to exceed $450.00.

A new t-shirt design, for the library commons building, was presented and approved.

9. Blackberry Festival Report

A motion was passed to have Diann buy a booth at the Blackberry Festival - not to exceed $200.

There was discussion about what to have at the booth. Some people suggested food.

Colleen has a cookbook that was sold before to raise money for the Friends. A motion was made to reproduce the cookbook, not to exceed $1,000, for Michael and Colleen to get this done.

The cookbook can be sold at the Festival. Also coffee mugs and t-shirts.

10. Site committee report

Water report - The water report for water from the Round Valley Inn is back from Alpha Labs. Everything looks fine.

Structural engineering report - a motion was made to allocate $7,000 to hire RAU of Ukiah to do the report. They are scheduled to come on July 19.

Construction Schedule - Betsy presented a preliminary construction schedule. It will take about 11 months to do all the development work and get the plans approved from the County. It will take about 10 months for the construction of the remodel.

Paying and reporting bills - there was some discussion about developing a different method from tracking and reporting on the bills, as there will be more frequent and larger expenditures in the future.

Solar applications preview - Joe Hinman was not available for a presentation. There was discussion about the need and desire of the community for a "green" building and that we would like to have some solar applications.

11. Finance Committee:

Diann reported that there is some work being done to change the name of the corporation for the IRS designation. She is getting ready to write for grants. Andrea has access to data for grants and will work with Diann on this.

John Marshall reported that Roland is willing to provide the makings and wine for a fundraising dinner at his place. We all agreed that this is a great idea. John will see if the cooking club will provide the volunteer cooks and servers.

Larry Fugman reported that donations are still coming in. We think we raised about $5,000 from the last mailing. Our current total is about $60,000 this year. We meet most Mondays in the library at 2 pm to do the housekeeping and recording for the donations. Also we put out mailings, etc. at that time. Everyone is welcome to come help.

Dixie reported that she was very interested in using the new space for work with children and theatre. We agreed that would be an excellent use of the new facility. There was some discussion about using the current space to begin with.

12. Unfinished business

Ed agreed to try and find the password for the library web page. John is willing to upload our information on the page once he has the password and we supply him with the data.

11. Next meeting will be Friday, August 3rd at 4:30 p.m. at the library.

SEE YOU THERE!!!

Friends of Round Valley Public Library
Meeting Minutes of June 1, 2007


Warning: since our regular secretary could not attend Ed recorded what he could hear and understand. Then he composed these somewhat accurate statements.

Attendees: (as seated clockwise from 6 o⤙clock) Ed TePas, Diann Simmons, Larry Fugman, Colleen Carter, Georgina Wright-Pete, Rachel Borum, Bobbie Drewry, Joni Wilburn, Will Davis, Michael Mills, Carolyn Robertson, Barbara Wyre, Nick Frazier, and Warren Johnson.

Georgina⤙s report: Library use was down early part of this month. It picks up in the hot weather when people get under their swamp coolers to read Much Ado About Nothing, etc. Wanda had a surgery and is out for a while. We only have one volunteer. Help! We need to buy three carrels for the expected new computers. A couple of people are going to look into possible good buys.

Footrace Report by Warren: Sponsors are lined up for this year except for Mr. Christian-son whom Warren is having difficulty contacting. The consensus was to ask the new owner of our local concrete plant to also be a major sponsor, i.e. $500. Footrace in-come is not for the Building Fund but ongoing library expenses. Group still felt it would be a good idea to put a place on the entry form suggesting a Building Fund donation.

Site Committee Report: Betsy was unable to attend. She provided a summary of the current situation regarding escrow. Summing up that report: 1) Escrow is from May 22 to September 19 (120 days); 2) if we back out before the 101st day we get back our entire deposit of $10,000. After that we are liable to lose the entire deposit; 3) we need structural engineer⤙s, water quality, pest and ?? reports. 4) Betsy met with County bigwigs in the Planning Dept. and that went smoothly; 5) once we raise the money we can draw up a set of plans. We could begin work in the beginning of 2008.
Kitchen was discussed a bit along with some other planning ideas but the Pres cut it short because it is too early to discuss before we have all the reports needed and an assurance that we have the money.

Finance Committee Report: Bobbie gave a summary of our total assets and, if I got it right, it comes to about $150,000 when the $10,000 paid to Richard Wilson is inclu-ded. Michael Mills showed us a donation can (#10 obtained from the school). It has a display of a thermometer on it and they would be placed at strategic places around town. Out of sight, out of mind is not our game. He also plans to make a large wea-therproof thermometer to be mounted high at the NE entrance to the RV Inn. A smaller one would be in the Library. The question of operating expenses was dis-cussed regarding the thermometer. Consensus was to keep the Smith-Barney money for operating expenses and leave the goal of one million for getting the doors open. Diann wants to have a smaller group meeting to determine actual operating costs. We have several items for a raffle with the drawing at the Blackberry Festival. So far we have a beautiful mosaic wooden bowl by Bob Pope, a mountain bike, a multi-purpose woodsman tool, 10 tons of hay. This means we will have a booth to promote our building fund, get donations and pledges, and sell blackberry pies, tee shirts and coffee mugs. â¤There are never enough pies,â¤_ says Georgina. She loves those pies. Diann is planning a big fall event with Lenda Manners. Hoping to get music, food and John Trudeau who will be touring northern California at that time. I believe that Will Davis is going to look into the IRS about getting a nonprofit status for a website. [Last night at the Fugman retirement party I found out from Brian Burke that his â¤Covelo.orgâ¤_ has been given to the RV School District.] Joni is going to coordinate soliciting businesses outside the Valley who might donate.
Nick Frazier is going to meet with Carol Boyden and Diann to work a strategy for grant writing in the near future. [Again, at the Fugman party Saturday night I spoke with Carol Borden about grant writing thinking â¤Bordenâ¤_ instead of â¤Boyden.â¤_ But Ms. Borden also has some experience here and she would like to help too.]

Building Fund Donations Report by Larry Fugman. We have raised $54,000 from 94 donations. One anonymous donor gave $25,000. A list of donors will be posted in the library without amount given. A separate list of amounts will also be posted.

Closing info. There is a informal group meeting on Mondays from 2 to 4 in the Library to send out thank you letters and do whatever else might need doing. You are welcome to come.

Next meeting. Because of an immovable conflict in Diann⤙s new job she will not be able to come to first Friday meetings. For this reason we will start meeting on the last Friday of the month. Next meeting will be Friday, June 29th.

Friends of the Library meeting, Friday, May 4, 2007

Meeting was held at the Covelo library at 4:30 p.m.

Attendees:
Ed Tepas, President
Diann Simmons
Betsy Brown
Warren Johnson
Colleen Carter
Rachel Borum
Cindy Swan
Joni Wilburn
Larry Fugman
Bobbie Drewry
Steve Viramontes
Dixie DeBerry
Will Davis
Carolyn Robertson
Barbara Wyre

1, Ed TePas called the meeting to order and presented the agenda.

2, Carolyn Robertson and Dixie DeBerry were introduced.

3. The minutes of March 30th meeting were approved with out comment or changes.

4. Georgina was not present. Warren read Georgina's report.

She is pleased at the wonderful response to the mailing.

Business at the library is as usual. There are some problems from only having one public computer. 70 new books were put in circulation last month.

The library needs an extra shelf put up behind the counter for videos.

5. County Librarian's Report

There was no report from the County Librarian

6. Steve Viramontes re: Caltrans and Obesity Prevention -

Steve gave an update on the Bike/Walk trail that is being proposed for Round Valley. A Caltrans representative told him that we came out as the #1 choice and were recommended for funding for a planning grant. Also there is some implementation dollars available for the project.

Steve is also working on an obesity prevention program. They are working with U.C. Davis and the prevention insititute. They have found a woman who can run some of the programs and are conducting a survey of needs.

7. Dixie made some suggestions and comments regarding the community center project. She suggested that we apply to "Extreme Makeover" in the hopes that they would do the remodel of the Round Valley Inn. The idea was well received.

She commented that the community center could be used for job training and for drama activities. There might be some funding available for these activities.

8. Site Committee Report

The Purchase Agreement has been signed and the deposit has been sent to Richard Wilson's lawyer.

Carolyn Robertson had some questions regarding the purchase of the building and the plans for raising the money and funding the ongoing maintenance. In discussing these questions we realized that we had not presented this information to the community and that we need to address these questions in a more public manner. We decided that we should include a letter with our thank you notes for donations that would address these concerns.

Betsy reported on the County Library Advisory Board meeting that was held last month in Covelo. We made a presentation to the Board and they were very supportive and responsive. The folks from the Coast Community Library sent an email asking for more contact. We agreed to send them a note suggesting that they come visit us one weekend this month.

9. Finance Committee Report

Bobby Drewry reported that we had taken in about $25,000 towards the building fund. It was agreed that this was a very good start.

There was discussion about the money that had been raised by Floyd Barney et. al from the sale of the Families book for a library building. That comes to about $100,000. This money will be used to help fund the new building but it also needs to fund the present library until the new one is up and running.

Diann reported on a meeting with Laurie Dachs who is willing to work with us to help raise money for the Library Commons. She has some conditions we must meet first. We do not forsee any problems giving her the information she requires. This will be a big boost for our efforts.

Diann asked for more help with the finance committee. We need to contact more people and organizations. Warren and Larry offered to help.
There are some packets left from the mailing. We can collect about 500 more addresses. It was agreed to print more material if necessary to send out to these additional names.

Joni is organizing a Father's Day raffle. Ticket sales will start on May 12th at the Plant Sale.

Michael will design a thermometer to display and show our fundraising progress. Cindy suggested putting goals/benchmarks on the thermometer. Cindy also noted that we need to establish benchmarks, and to look at methods of phasing the construction.

10. Donations Report

Larry agreed to build a data base of donors. He suggested that we put the brochure on the web so it can be downloaded by other people.

11. Proposal for potluck pledge/donation dinner

Ed discussed Meena's idea for a dinner with the school parents and kids. This would need to be done before school is done for the summer. We thought this was a good idea, especially if she would head it up. Larry and Colleen agreed to help.

12. Election of officers

A motion was made, seconded and carried to keep all of the same officers for the coming year.

13. Unfinished business

The bill from the attorney was presented for payment.

It was agreed that we will send out thank you notes on our letterhead and that we will include a letter addressing these points:
That our fundraising has been a huge success
That this building is an asset for our community
How much money we have raised, including the money from the Families Book.
How much the project will cost
The County's commitment
The need for long term economic maintenance
We encourage pledges

We agreed to include a brochure in the notice of donations made in memory of someone.

11. Next meeting will be Friday, June 1st at 4:30 p.m. at the library.

SEE YOU THERE!!!

Friends of the Library meeting, Friday, March 30, 2007

Meeting was held at the Covelo library at 4:30 p.m.

Attendees:
Ed Tepas, President
Diann Simmons
Betsy Brown
Georgina Wright-Pete
Warren Johnson
Colleen Carter
Rachel Borum
Cindy Swan
Joni Wilburn

1, Ed TePas called the meeting to order and presented the agenda.

2, There were no introductions.

3. The minutes of March 2nd meeting were approved with out comment or changes.

4. There was a meeting with the Advisory Board Thursday evening at the bank. The food was delicious. We gave a presentation to the Board regarding our current plans, the mass mailing, and our fundraising ideas. There were many questions and people seemed enthusiastic about the new library/commons project.

We agreed that it was a worthwhile event.

Georgina, Diann, Betsy and Joni will get in touch with the Board members who weren't present.

5. County Librarian's Report

We met with the County Librarian on Wednesday to discuss the design of the library. Donna, the librarian from Willits, Melanie, the County Librarian, Jay Leahy, the designer, Warren Johnson, Betsy Brown, Cindy Swan were present.

Some of the issues were the line of sight for the librarian, the amount of shelving available, and space for receiving and sending books.

Jay will prepare an updated design based on the comments.

6. Georgina's report -

The library statistics are much the same as last month. There has been an increase in computer use. There was some discussion about losing access to our books when and if we are put on the County computerized check out system

7. a) Site Committee Report.

There was some discussion about signing the purchase agreement. The members were unwilling to put down a $15,000 deposit without the assurance that it would be returned if escrow didn't close. Betsy was directed to renegotiate with Richard Wilson on this point.

b) Finance Committee Report

People worked to finish up the mailing during the meeting. It was ready to go and to be mailed on Monday. Hooray.

Georgina presented a report on what it costs to run the library. The donations and book sales have been keeping up with the costs for the last few years. We have to be aware of these costs and account for them in our budgeting.

8. Elections in May

The next meeting, May 4th, will be the annual general membership meeting with elections for officers, per our by laws.

You must have paid your dues to vote in this election. Dues are $5.00 per person.

A written notice shall be sent to the members. Email can be used.

10. Unfinished/future business

There was no unfinished business.

11. Next meeting will be Friday, May 4th at 4:30 p.m. at the library.

SEE YOU THERE!!!

Friends of the Library meeting, Friday, February 2, 2007

Meeting was held at the Covelo library at 4:30 p.m.

Attendees:
Ed Tepas, President
Diann Simmons
Betsy Brown
Georgina Wright-Pete
Warren Johnson
Colleen Carter
Will Davis
John Marshall
Dinah Longley
Bobby Drewry
Michael Mills
Don Yoder

1, Ed TePas called the meeting to order and presented the agenda.

2, There were brief introductions.

3. The minutes of January 5th meeting were approved with out comment or changes.

4. County Librarian's Report - There was no information from the County Librarian

5. Georgina's report -

The statistics were read. The stats were up. Rachel is in China. Gus Evans and Bruce Benadetti are helping out. The apple E computer broke down, and we are using a new method to list the new books on a different computer.

We met with the Tribal Council and they will give us a Letter of Support, we need to write it. The Tribe was interested in a museum. Georgina suggested that they send someone to school to learn Library Science.

The County Literacy Program has some money to help with literacy. Georgina will find out more about this.

Water came in from broken pipes and Georgina and Louis spent several hours mopping it up on the weekend of 1-14.

The Willits library wants more books, 10 of the hard bound and 10 of the soft bound. Georgina suggested that we don't give them the usual discount of 25%. After much discussion it was decided to sell this round of books to the Willits Library at the 25% discount and to check on our stock of books and reassess our discounts. Warren will check on the books.

6. a) a motion was passed to call the project and the building the ROUND VALLEY LIBRARY COMMONS.

b) Every one was asked to help find names and contact info for people who would be willing to make a donation to the Library Commons.

c) Michael Mills and Don Yoder presented a brochure and letter for our first mailing to announce the purchase of the RV Inn and to ask for donations.

A motion passed to appropriate $2,000 to mail and print the brochure. The mailing is to include the brochure, the letter, a return envelope and a donor info slip. We will try to get it in the mail as soon as possible, hopefully before March.

7. Outreach Committee

We agreed to form an outreach committee to speak to organizations and to people, asking for donations. Ed, Larry, John, and Diann all agreed to be on this committee.

8. a) Site Committee Report.

We are in negotiations with Richard Wilson through his lawyer. The lawyer's secretary told Betsy that they have been busy, but she that understands the purchase is to include all the land, three parcels. Our lawyer, Barry Vogel, is on vacation until the middle of Februar;y. We will have him look at the contract at that time.

b) Finance Committee Report

This report was discussed with the brochure and the request for help with donors.

9. Membership Dues

Betsy agreed to send out a notice to people regarding our decision to have dues for our membership. Below is the section from the bylaws. Feel free to join up!!

Article VII - DUES

Dues shall be payable annually and shall become due on the first day of February. There shall be five classes of dues:
1. Individual members $ 5.00 or in kind
2. Family membership $ 10.00
3. Patron $100.00
4. Sponsor $250.00
5. Benefactor $500.00

10. Unfinished/future business

Colleen Carter relayed some information about two totem poles that Jack Pinkson made. Mimi Pinkson would like to give them to the Friends of the Library. Georgina says that she would like to have them at the library. Colleen will try to coordinate the moving of the poles and getting a letter from Mimi regarding her intentions.

Larry Fugman offered to make an address data base. His help was gladly accepted.

11. Next meeting will be Friday, March 2nd at 4:30 p.m. at the library.

SEE YOU THERE!!!

Friends of the Library meeting, Friday, January 5, 2007

Meeting was held at the Covelo library at 4:30 p.m.

Attendees:
Ed Tepas, President
Betsy Brown
Georgina Wright-Pete
Warren Johnson
Colleen Carter
Colene Trinterud
Will Davis
John Marshall
Debbie Oliver
Joni Wilburn
Mary Bunn
Dinah Longley

1, Ed TePas called the meeting to order and presented the agenda.

2, There were brief introductions.

3. The minutes of December 1, 2006 meeting were approved with out comment or changes.

4. County Librarian's Report -

Ed TePas gave out a survey sent to him by Marc Komer on behalf of Melanie Lightbody. It is part of a SWOT analysis project. Ed asked if people would fill it out and return it to Marc by January 10.

5. Georgina's report -

The statistics were read. The stats for December were down. It has been cold in the mornings and people aren't coming in until after 11 a.m. There is a new volunteer, Bruce, who will be coming in for a 5-hour shift, once a week. Rachel will be going to China on the 23rd of this month and Georgina will fill in for her by working on Mondays.

This would be a great time for more people to volunteer a few hours a week at the library.

Georgina noted that the Ukiah Auto Club, a group of car dealers, might donate a vehicle to us for a raffle. They do this for churches and other groups.

6 and 7. Building Fund bank account and Investment Savings discussion -

Dinah, Bobbie and Betsy are to meet and look at the various bank and savings accounts, especially the Smith Barney Fund and decide how best to invest the money.

A motion was made, seconded and carried to open a new bank account specifically the Building Fund. The signers are to be Ed, Diann, Betsy and Bobbie.

8. Fund Raising Committee Report.

Dinah gave the report of the last fund raising committee meeting. They already have several donations, totaling over $5,000.

They discussed the Round Valley Inn renovation. They recommend that we spend $50,000 to secure the building with Richard Wilson. Fundraising will go better when we have a signed commitment in hand.

They discussed some of the ideas for building uses. They recommend that the Friends do not get involved in running a Laundromat or coffee shop; rather lease these businesses to someone else.

We expect to raise at least $50,000 in the next few months. Please help by donating and providing the names of others who might be willing to donate, as well as some insight to how to approach various people.

A preliminary list of persons to serve on the Advisory Committee was read.

Some of the fundraising ideas are:
Put up a "thermometer" to show how much has been raised
Have bi-monthly artist shows
Put out cans at various businesses
Have one BIG annual event

We are applying for 2 grants at this time.

Bobbie commented that we need a list of names of those who give money.

Colene related that selling bricks for $25 was effective.

Joni mentioned that we could direct recycle funds to the library, rather that to the City of Hope.

8. Site Committee Report

Betsy reported that she had spoken with Richard Wilson and that he was willing to sell the Round Valley Inn, and the adjoining property, to the Friends for $300,000. He would take $50,000 down, and another $100,000 in a year, and the balance in payments over 5 years.

A motion was made, seconded and approved to negotiate an agreement with Mr. Wilson and appropriate $50,000.

Betsy requested that we form an Outreach committee, as part of the fundraising committee, to speak to various organizations and people about giving donations to the Library/Community center project.

Colleen told us that she showed the preliminary plans to a librarian who has been working on a new library. Some good comments should come back from the librarian for our project.

A motion was made, seconded and approved to have an interim Executive Committee to serve until elections in May consisting of Ed, Diann, Betsy, Georgina, Joni and Bobbie.

Betsy also reported that she met with the Tribal Economic council and that they will write a letter of support. They also agreed to participate in the new Library/Community center, particularly by writing grants for museum portions.

9. Unfinished/future business

No other business was discussed.

10. Next meeting will be Friday, February 2nd at 4:30 p.m. at the library.

SEE YOU THERE!!!

Friends of the Library meeting, Friday, December 1, 2006

Meeting was held at the Covelo library at 4:30 p.m.

Attendees:
Ed Tepas, President
Diann Simmons
Melanie Lightbody
Betsy Brown
Georgina Wright-Pete
Marc Komer
Warren Johnson
Colleen Carter
Sandra Bendayan
Cory Miller
Colene Trinterud
Will Davis
Cindy Swan

1, Ed TePas called the meeting to order and presented the agenda.

2, There were brief introductions.

3. The minutes of November 3, 2006 meeting were approved.

4. County Librarian's Report -

Melanie Lightbody, the County Librarian, made her report in person. The Library is waiting for approval for Horizon, a program that will computerize our library. There was some discussion about our books not being as readily available and books disappearing when the new system comes in. Melanie believes that implementation will be a benefit to the library - that we gain more than we lose.

The County says that the budget will be tight again this year. Mel may be calling on the Friends to contact their supervisors.

There is a new database available on the home page of the Library site. It has 30-40 online practice tests like the GED, SAT, Fireman's' Test, etc. to go through at a self-pace. This database of tests has gotten rave reviews. They are looking for tutors for online tutoring of children, through High School age.

The library is going through Countywide planning. Everyone is invited to participate.

5. Georgina's report -

The statistics were read. The stats for November were down, compared to most months. In part because the library was only open 19 days. Everything seems to be going the same as usual. The wireless use continues to grow.

6. Bylaws approval -

A motion was made, seconded and carried to approve the new bylaws. A copy is available at the library.

7. Tomorrow's Christmas Bazaar Friends' Signups and book sale report.

Diann will be at the table in the morning and Colleen in the afternoon. There will be a signup sheet for membership. The paperback books will be for sale for 25 cents and 50 cents, hardback books for $1.

8. Financial report -

Bobbie was not here to make a report. The shelves cost $425.

9. Committee reports:

a. Site Committee -
Two preliminary sets of drawings of the Round Valley Inn remodel were presented - a floor plan and an elevation of the front of the building drawn by Jay Leahy. These drawings will be a tool to help with fund-raising. The Librarians will need to comment and suggest changes to the plan.
There was a comment regarding the availability of Park money. Cindy suggested that someone contact Wagenet in this regard.
Melanie said that the County will pay the utilities, some maintenance, maybe the liability insurance for the building as well as pay to staff the library.

b. Fundraising Committee
The committee will meet soon. They have the basis to move forward - bylaws, a plan and a working proposal. They will create a long-term endowment for the building. This building meets critical concerns of this community.

10. Unfinished/future business

No other business was discussed.

10. Next meeting will be Friday, January 5th at 4:30 p.m. at the library.

SEE YOU THERE!!!

Friends of the Library meeting, Friday, November 3, 2006

Meeting was held at the Covelo library at 4:30 p.m.

Attendees:
Ed Tepas, President
Diann Simmons
Betsy Brown
Rachel Borum
Joni Wilburn
Warren Johnson
Colleen Carter
Sandra Bendayan

1, Ed TePas called the meeting to order and presented the agenda.

2, There were no introductions

3. The minutes of October 6, 2006 meeting were approved.

4. County Librarian's Report -

Melanie Lightbody, the County Librarian was unable to attend the meeting. In an email to Ed Tepas she said that the County wants to put us on Horizon, which is a program to computerize the card catalog. There was comment about possible problems with losing some of the books, especially the ones from our Native American collection, when they are sent out of the area.

5. Georgina's report -

Georgina was unable to attend the meeting. She left a report with Ed Tepas saying that attendance has been low, volunteer hours are better. Bobbie Drewrey is gone for a while. Ed did a good job on the shelves (yeah!!).

6. Financial report -

Colleen suggested that we put the unneeded money in a money market.

.7. Committee reports:

Deb Hutt and Mona Oandasan came to the meeting to speak about the Tribe's relationship to the new library.

Deb spoke about the Tribal Mall that will be built just north of town. Phase I will be a gas station and convenience store. This work is being put forward by the Economic Development Board. They have spoken to the people at the Post Office about relocating. They are looking to encourage more tenants and would like the Friends to consider the Mall as a possible location.

Deb was looking for some way to work together. A special wing for the Native American section was suggested as a possibility. It was suggested that if the library was built on Tribal land, there might be a benefit in more grant dollars.

The Tribal Library is still ongoing in the Tribal Administrative Building.

A Community Action Plan was adopted as a vision and mission statement some time ago. Deb will get us a copy of that plan for our information.

In a discussion about timelines, it was noted that the proposed Mall property is still in fee and it will take some time just to get an environmental assessment and move forward.

Additionally, Deb asked how to use the library as a facility for meetings. /there is a plan to have some community meetings. This was referred to Georgina. We will be informed of the dates of the meetings.

Deb and Mona were thanked for coming and they will be added to our email list.

a. Site Committee -
A site evaluation was presented to the membership. After some discussion a motion passed to pursue the Round Valley Inn as our choice for a library/community center site.
There was some discussion regarding our desire to own the building as a non-profit corporation.

b. Fundraising Committee
This committee is looking for a concrete picture of the site. There are people with resources who will be approached. The committee will have a meeting before the next membership meeting.

c. Bylaws report
The bylaws were discussed and completed. It was decided to adopt the bylaws at the next general meeting. We will post an announcement and contact all the members we can before that meeting.

8. Christmas Bazaar Book Sale

The Christmas Bazaar is the 2nd of December at the Rec Center, 9am to 4pm. We decided to have a presence there, selling books, taking new members and announcing our plans for the new library/community center.

We want to take about 200 books. People can sign up to sort books on Friday, December 1st. It will be the same day as our next membership meeting.

Colleen will be at the booth in the p.m. and Diann in the a.m.

9. Unfinished/future business

As we were running late, no other business was discussed.

10. Next meeting will be Friday, December 1st and 4:30 p.m. at the library.

SEE YOU THERE!!!

Friends of the Library meeting, Friday, October 6, 2006

Meeting was held at the Covelo library at 4:30 p.m.

Attendees:
Ed Tepas, President
Georgina Wright-Pete
Diann Simmons
Betsy Brown
Rachel Borum
Joni Wilburn
Warren Johnson

Ed TePas called the meeting to order and presented the agenda.

1. Ed TePas called the meeting to order and presented the agenda.

2. The minutes of September 8th meeting were approved.

3. Melanie Lightbody, the County Librarian was in Ft. Bragg. The Friends of the Library were moving the books across the street with a "bucket brigade."

4. Georgina's report -

Georgina was gone for 2 weeks last month for the Nome Cult Walk. Usually things a very behind when she comes back, but Rachel did a great job and there were no piles of books.

Books, videos, and reference books taken were all down. School has started and that means fewer borrowers.

There are:
1835 borrowers
35 books were added
12 books were removed.

We received $600 in donations. $100 from an anonymous donor and $500 from the Buckhorn.

There was a discussion regarding shelving. New books can be found in each section.

On a personal note, Georgina had a one car accident on the Nome Cult Walk. She had a whip lash and it was hard to put the books away on the lower shelves.

5. Committee reports:
a. Site Committee -
Betsy spoke to Richard Wilson regarding the Round Valley Inn. Mr. Wilson thought that the Library was a good idea and he asked that we present a written proposal regarding our needs.
Betsy also spoke to Ernie Wolfe regarding the lot located next to the County property. Mr. Wolfe indicated that he and Yvonne would be willing to sell the property to the Friends for use as a library site.
Betsy was unable to contact Craig Chistensen. She sent him an email outlining our needs and asking him to respond.
A motion was made and carried to do an in depth review of 2 sites - the Round Valley Inn and the lot next to the County property.
Joanie brought up the question of the ownership of the building and property. There was an agreement that we will decide this issue at a latter time.
Diann brought up the question of a steering committee. This issue was also postponed until a later time.
There was a discussion about an endowment as a way to have a sustainable building. Joanie will look into this.
There was discussion about how many people will participate at meetings. There was a sense that many people are willing to help, but are unwilling to come to meetings.

b. Finance Committee
The committee will talk and get a plan together once a site has been chosen.

c. Bylaws report
The group reviewed the proposed bylaws (please see attached). Next month we will approve a final form and set up a meeting to approve the bylaws by the membership.

d. Storage room cleanup is still set for Saturday. Ed built new shelves. He cleverly cult slots with the saber saw the all the 2x4's sit straight and level. Hooray.

e. Diann's report on flyers for volunteers.
We have a nice flyer asking for volunteers. It has been posted around town. We will post another flyer announcing the next meeting a week before the meeting time.

6. Next meeting will be Friday, November 3rd and 4"30 p.m. at the library.

SEE YOU THERE!!!

Friends of the Library meeting, Friday, September 8, 2006

Meeting was held at the Covelo library at 4:30 p.m.

Attendees:
Ed Tepas, President
Georgina Wright-Pete
Diann Simmons
Betsy Brown
Rachel Borum
Charlotte Bauer, representing RVIT
Joni Wilburn
Warren Johnson
Colleen Carter
Joni Wilburn
Steve Viramontes
Bobbie Drewery

Ed TePas called the meeting to order and presented the agenda.

I. Current business

A. Bobbie Drewery gave a report regarding finances. We have had some donations, money from book sales and the Blackberry Festival. A full report about how much came from the Blackberry Festival will be available next month.

Colleen Carter commented that the Round Valley Teachers Association used to donate to the library. She will contact them and ask for a donation.

B. Warren Johnson gave a report on the footrace.
We had 62 runners, about the same as last year
We had the same sponsors
We made about $2,500.

Additional information regarding the race and festival income:
$756 from t-shirts and race applications
$259 from the Silk Road at the Blackberry Festival
$200 from old t-shirts
$2000 from the sponsors

C. Janitorial Services. We have been paying Georgina $7.00 per hour for 4 hrs/week for janitorial services. Current wages in the area for this type of work range from $14 to $25 per hour. A motion was approved to change the wages for janitorial work in the library to $15.00 per hour.

D. We discussed the need for cleanup and organizing of the storage room. Ed was interested in building some shelves to store the books. There is a need to go through and sort out some of the material.

A motion was approved to allot $1500 for materials to build shelves in the storeroom. Ed will be in charge of this part of the project.

October 7th was chosen for the clean up day. Ed, Colleen, Charlotte, Rachel, Warren and Georgina have agreed to help.

E. There was a short discussion regarding officers. Ed has agreed to continue as President. Bobbie is willing to continue as Treasurer. Diann has agreed to be Vice President.

F, There was a discussion regarding staffing volunteers. Georgina said that we could use more volunteers. She can coordinate the volunteers. Diann will make a flyer asking people to donate their time as volunteers at the library.

G. Diann reported that the State doesn't have copies of the FRVPL incorporation papers. We have been unable to find a copy. Charlotte will look for a copy of the bylaws.

Colleen and Betsy will research other bylaws and propose new bylaws for the group to review.

II. Future library development business

A. Warren discussed the CalTrans Planning Grant. This grant would provide planning dollars for community goals, such as a bike walk path. The grant would be a product of work with the Tribe, the Health Center, and the Friends. Steve Viramontes is working on this grant. It was noted that the Tribe has goals that include a museum and cultural center, concepts that could be part of a library.

We agreed that the Planning Grant was a great idea and that we will give whatever support we can. Steve will get back to us with further information.

B. Site Committee Report: Betsy reported that she had spoken with Ernie Wolfe regarding the lot next to the County lot. Ernie said that he would be willing to sell the lot to the FRVPL to build a new facility. Betsy had spoken briefly with Richard Wilson. He will get back to us soon, possibly next week.

Colleen recommended Barry Vogel, an attorney in Ukiah, for legal work.

C. Financial Committee Report - Diann reported that the fundraising committee needs something more concrete, like a site, before serious fundraising can begin.

There was some discussion about the possibility of adding several apartments to the library/community center facility as a way to have an income stream.

Diann noted that building apartments with the library increases the funding sources that would be available.

Georgina noted that we seem to be losing the focus of the library by looking at the possibility of apartments.

D. Tribal Rep. Report. Charlotte reported that she had spoken with President Jamison and that the Tribe is interested in a facility.

E. The discussion of the formation of a Steering Committee was postponed until the next meeting.

NEXT MEETING TO BE FRIDAY, OCTOBER 6TH, 4:30 P.M.

See you there!!

Friends of the Library meeting, August 4, 2006

Meeting was held at the Covelo library at 4:30 p.m.

Attendees:
Ed Tepas, President
Georgina Wright-Pete
Diann Simmons
Betsy Brown
Rachel Borum
Ernie Merrifield, representing RVIT
Charlotte Bauer, representing RVIT
Nick Smith
Joni Wilburn
Marc Komer, representing County Library
Maria Collins
Peter Collins

There were many new people at the meeting and we began with introductions and a short discussion of what had led up to this meeting.

Charlotte Bauer has the first library card issued by the Round Valley Public Library. She came as a representative of the Tribe and asked what her role should be. Georgina suggested that she report back to the Tribal Council from time to time regarding what is discussed.

The site committee gave a report:
We looked at several sites and went inside the Round Valley Inn. It is a good size and has potential for our use. The building is in disrepair and will need work.
We looked at the outside of the Island Press building opposite the Round Valley Inn. It looked to be too small, but we should look further into this site.
The committee likes the sites that are centrally located.
Posley's is in escrow and will probably close.

People suggested some other sites: D'Angelo's lot (next to Christensen's), the Tribal Auditorium (next to the Tribal Administration), and the old feed store (next to the lumber yard).
The Site Committee will meet again and report back, at the next meeting.

The Fundraising Committee gave a report:
The fundraising committee believes that there is a fair amount of money in the community and that everyone would like to see a library/community center in Round Valley. There are people who can donate big money and many people who can donate small dollars. We will need the participation of all types to be successful.
For long-term maintenance of a building, we will need to have commercial space for future income.
Diann will look at foundations and grants.
To begin fundraising we need some things in place:
A steering committee as a core group
A budget
Including legal fees and design fees
A site
A picture will help before fundraising.

There was also some discussion about legal questions regarding a building:
Do we develop a site and turn it over to the County
Do we develop a site and have the Friends of the Library own it.
Most people are in favor of the Friends owning the building.

We need to understand how the Friends of the Library can own a building and what the organization needs to do (bylaws, etc.) It was suggested that the site committee look into these problems.

Joanne brought up the current problems that the Rec. Center is having. The Lions are looking to take the building over from the County.

The next meeting was set for Friday, September 8th at 4:30 p.m. at the Library.

See you there!!

Friends of the Library meeting, July 7, 2006

Meeting was held at the Covelo library at 5 p.m.

Attendees:
Ed Tepas, President
Bobbie Drewry, Treasurer
Warren Johnson
Georgina Wright Pete
Diann Simmons
Betsy Brown
John Marshall
Melanie Lightbody, County Librarian
Lois Karel
Dinah Longley
Rachel Borum

Mel Lightbody gave an update from the County.
She plans to attend Friends of the Library (FOTL) meetings every three months.
L. Beltrami is interim C.E.O. for the county.
The library is in flux right now, with regards to budgets. She thinks that there will be a 5% cut in the budget.
The library staff has the lowest pay in Mendocino County. She believes that several staff , including Georgina, Covelo's Associate Librarian, will be getting a raise, but the book budget will be very limited.
Ukiah is starting a Strategic Planning Process for a new facility.

Georgina gave an update.
The library use this month is much like last year at this time.
We are expecting 2 new computers. There was some discussion about where to place them in the library.

Warren gave an update on the foot race.
The t-shirts for the race have been ordered. They cost about $5, less than last year.

Diann and Betsy presented a Draft Proposal for the Round Valley Library/Community Center.
Bobbie explained that the Friends of the Library is a 501C, non-profit corporation.

The proposal was discussed.
It was noted that:
We need collaboration and bridge building to be successful in our divided community.

We need to dovetail our actions, find solutions to several problems at once, to be successful.

80% of new libraries include a coffee shop.

The Community Foundation is a good place to find grants.

Other successful Friends of the Library groups are willing to help us. Mel will put us in touch with them-especially Coast Library

We need to formalize our organizational structure, and determine what is the best ownership format for the new facility.

CalTrans might be able to put on a Charrette for the new library, especially if it is on Hwy. 162.

Possible sites were discussed. Some possibilities had historical value, some sites fit in with other downtown plans.

We formed a Site Committee to explore possible sites and report back to the group. John, Lois, Betsy and a County representative are on that committee.

We formed a Fundraising committee to begin researching grants and begin organizing an approach and methods of fundraising. Diann, Rachel, Dinah, Noel are on that committee.

The Chamber of Commerce's booth at the Blackberry Festival, will feature the plans for the new library. Save August 19 & 20 to help at the booth.

We agreed to keep in touch by email between meetings.

We agreed that our monthly meetings are open and Ed will post an invitation to the public for our next meeting.

We agreed to put an article into the newspaper. Diann and Betsy will contact Cindy Swan and write an article for the Round Valley News.

Along with a flyer at the post office, we will also post our information at www.RoundValley.org under "Round Valley Public Library". That site will allow us to keep updated information available to the public.

The next meeting will be held Friday, August 4, 2006 at the Covelo Library at 4:30 p.m.

Friends of the Library meeting, Friday, January 4, 2008

Meeting was held at the Covelo Library at 4:00 p.m.

Attendees:
Ed Tepas
Will Davis
Barbara Wyre
Warren Johnson
Michael Mills
Jay Leahy
Colleen Carter
Betsy Brown
Bobbie Drewry
Larry Fugman
John Marshall
Gus Evans
Joe Gauder
David Powell
Rachel Borum
Bill
Jessi Alvarado
Kalli Pillar
Diann Simmons

1. Ed TePas called the meeting to order and presented the agenda.

2. Kalli Pillar and Jessi Alvarado were new to our meetings.

3. The minutes of the December 7nd meeting were approved.

4. Ed read the County Librarian's report.
0. County Librarian Melanie Lightbody's report County Librarian's
report: a) Congrats on the $10,000 Tobacco Grant.
      b)  The county (and the library) expects a lot of budget cuts.
            c)  Our assistant county librarian is very ill so I am
acting as Ukiah Branch Head. 
            d)  Coming on January 7th, Mendo County is offering
downloadable audio books.  These are books on mp3 for mp3 players
with the exception of Apple Ipods.  We'll send out email with further
information as it becomes available.

5. Georgina's report:
Georgina wasn't present but Rachel reported that things are pretty
normal for this time of the year.

6. Treasurer's report:
Bobbie reported on the balances in our accounts.
Will prepared a budget report showing that we need to raise over
$130,000 by the end of the year.

7. Committee reports:

Fundraising: Next Meeting Jan 8th at Michael Mills

Poker Tournament
There will be a Texas Hold'em Tournament Jan. 20, 1 pm, at the
Buffalo Room. This is a fundraiser for the Library Commons - $20 of
the $40 entry fee will go to the Library. Shannon and Justin Britton
are organizing this event!
Please let folks know about the event. If you can help with
refreshments, let Larry know.

Raffle
The next raffle drawing will be held on March 1st. Tickets are
available from Georgina. A poster is made and will be up around town.

Chinese New Year's Dinner and Party at RVI March 1
There is a lot of work to do. We can use a temporary liquor license.

Other
The committee wants to recognize those who have made donations to the
project. An ad in the Willits News was suggested. Some people
thought that the newspaper ad would be too expensive.
The committee plans to send out another fund raising letter as a mass
mailing to the zip code.
We discussed recognizing large donations with plaques and naming
opportunities. There are plans to have folks buy bricks for a path.

Diann suggested that a monthly donation should be put forward in the
fund raising letters.
Ed Tepas suggested that people make phone calls to ask for
donations. Also that we should look into automatic deposits for
donations.
Larry told us that more people need to be involved in the event
planning. We need a lead person to be a planner to do one event.
The fundraising committee has only a few members but they can help
out at events.
There was a long discussion about larger donations, putting up a
memory wall and bricks for a walkway.
Michael suggested putting a list of donors in the windows of the RV
Inn or the windows of the Library.

And we have a new sign up on the RVInn ­ future home of the Library/
Commons!

Grant Writing Committee Report ­ Diann

We need activities to draw in income. Dennis Ivy from the School
District and Steve Viramontes from the health clinic and Diann have
had some exciting discussions about how they might be able to use the
new building and about what is going on in the valley. Collaborative
uses with these groups would help to raise funds.
Funders look at MOU's with other groups. We can work with these two
groups, and others to develop an umbrella organization to address the
needs of the Valley in general.
Diann is requesting our participation in an umbrella organization
for mutual support and cooperation. There was some discussion
regarding how these other uses would be scheduled and whether there
would be income from them.
A motion was passed to participate in this collaboration and for
Diann to be our representative.

Site Committee Report ­Betsy

We still need heat and to cut back the ivy. We need to deal with
the inventory in the building. We need to set a date for cleanup
before the Chinese New Year's dinner. We are looking into using
volunteer labor. Joe suggested that a sign up sheet be available for
volunteers at our events.
Ed reported that there is lots of stuff from Low Gap from Couty
surplus furniture that the library can have. They are open from 8 to
3:30. Lois Karel has offered her barn to store the furniture. Call
Ed for more info.

Executive Committee Report ­ The Executive Board met 1-4-08

The Board discussed the need for "one voice" in fundraising. We ask
that folks talk to the Grant Writing Committee and/or the fundraising
committee before approaching foundations and potential high dollar
donors.
Betsy is working on a press release and hopes to have it out before
the end of the month.
We will look into a newspaper ad to thank our supporters and to
promote our fundraising. Ed will ask Mike Adair about the cost for us.
Fred Steele, CPA, will send a letter of engagement.
Will presented a budget breakdown showing that we need to raise over
$130,000 this year. He reminded us that this is a big commitment ­
over $11,000 per month.
A motion was passed to recognize our generous donors by naming
various parts of our Library Commons:
$25,000 get a plaque on the wall
$150,000 gets an area or room
childrens corner
native American collection
media room
$200,000 gets the reading room
$50,000 gets a chair in the reading room
$75,000 gets a bench outside
$250,000 gets the outside patio
$350,000 gets the community room
We will look into having a brick path that will last into the future
for young people.
We discussed the various uses that we want in the Library Commons
and how much space each should take. We discussed expanding the book
collection by 75%. It was decided to form a subcommittee to work
with Jay on the design to consist of Diann, Betsy, Rachel, Will and
Joe Gauder.
Ed told everyone that all interested members can come to any
committee meeting. They are all open.

Website Report ­ John

John presented a Three Stage Plan.
Stage 1 = Stop Gap Layout to get the site up and running before the
next meeting. Bring the current page up to date and update the info.
Stage 2 ­ Short Tern format to be up and running before mid summer.
Design a simple page that allows for easy add-ons as committees expand.
Stage 3 ­ Revised and Rejuvenated to be available by early winter.
This would be a whole new web page to address our needs.
All the postings will be cleared through Georgina or Ed. The design
and information and files will stay with the Friends of the Library
as a community project.
They need each committee to submit a brief description.
Please send your information to John Marshall at John@JohnMarshall.to.

8. Design Review

There was a good discussion with Jay regarding the layout and design
of the new facility. Jay explained that if we wanted to keep all our
elements there would have to be some compromises.
Many people expressed a desire to expand the collection from 50% to
75% instead of 100%.
There was a fuller discussion about the various uses ­ the
commercial kitchen, the "media" room, the commercial rental space
(coffee shop), the size of the Community Room.
Many people wanted to keep a separate section for a Native American
and local history section.
The information was to be used by the design committee to come up
with direction for jay to use in his design.

Next meeting: February 1st, 2008 4:30 at the library.